THE HOUSECALL PRO ALTERNATIVE
FOR HVAC COMPANIES
HouseCall Pro gates recurring service plans, the backbone of HVAC maintenance agreements, to its $329/mo MAX tier. ToolbagCRM includes them on every plan.
WHERE HOUSECALL PRO
COSTS YOU.
You have more than 5 users and don't want $35/mo per extra seat on MAX
You want QuickBooks sync without paying for the $189/mo Essentials tier
You want advanced reporting without paying for the $329/mo MAX tier
You want your customers to see YOUR brand, not HCP's
You'd rather pay per AI call than buy CSR AI as a separate monthly add-on
WHAT HVAC COMPANIES
ACTUALLY NEED.
Scheduling & Dispatch
Drag-and-drop dispatch board with real-time team visibility. Handle the August rush without the chaos.
Customer Equipment Tracking
Log every unit per customer — model, serial, install date, warranty expiry. Your tech knows before they knock.
Maintenance Contracts
Build a recurring service agreement once. Reminders go out automatically. Contract status is always visible.
Recurring Services
Seasonal tune-ups and filter changes go on the schedule automatically. No manual follow-up required.
Invoicing & Payments
Invoice from the truck the moment the job is done. Stripe-powered card payments, and Founders adds 0% platform fee on top of standard processing.
Branded Customer Portal
Customers see your company name on every quote, invoice, and reminder — never ours.
ONE FLAT PRICE.
NO TIERS TO CLIMB.
Free plan: core CRM; 3% + $0.30 processing plus a 2% platform fee (5% + $0.30 total). Founders: $99/mo for 3 months then $150/mo locked for life, no additional platform fee, every plug-in in. AI pay-per-use, not per-month.
Scheduling, dispatch, invoices, payments, quotes, price book, reviews, job costing.
Monthly-billed regular prices shown; annual save ~25%. Card processing starts at 2.59%. Source: housecallpro.com/pricing, June 2026.
SWITCHING FROM HOUSECALL PRO?
Is ToolbagCRM cheaper than HouseCall Pro?
Usually, yes. ToolbagCRM is a flat price with unlimited users, while HouseCall Pro raises cost as you add seats and puts key features behind higher tiers.
What does HouseCall Pro gate that ToolbagCRM includes?
QuickBooks sync sits on HouseCall Pro's $189/month tier and advanced reporting on the $329/month MAX tier. ToolbagCRM includes its full feature set in the flat price.
Can I move from HouseCall Pro to ToolbagCRM?
Yes. ToolbagCRM is pre-launch, so reserve founders pricing on the waitlist to start the switch.
Does ToolbagCRM match HouseCall Pro's features?
It handles the core work end to end, and the comparison above is honest about what's there today versus on the roadmap.
Is it a good HouseCall Pro alternative for small shops?
Yes, particularly for one-to-25-tech operators who don't want to pay per seat or climb tiers for the basics.
How much does HVAC CRM software cost with ToolbagCRM?
One flat price with every tech included. Founders pricing is $99/month for your first three months, then $150/month locked for as long as you keep the account. There's no per-seat charge, so adding installers or a dispatcher doesn't raise your bill on your plan.
Does ToolbagCRM charge per technician?
No. Office staff, installers, and service techs are all included at the same flat rate. That's the main thing that separates it from most HVAC field service software.