THE HOUSECALL PRO ALTERNATIVE
FOR HVAC COMPANIES
HouseCall Pro plans come with different user allowances. A hvac business handling no-cool calls, tune-ups and unit history can give every HVAC tech a login on ToolbagCRM without counting seats.
Customer records, individual service visits, equipment details through an optional plug-in, and invoicing. Every tech gets a seat.
WHERE HOUSECALL PRO
COSTS YOU.
You want unlimited users on Free or Founders
You want included logo, color, and custom-domain settings
You can work with the available core and plug-ins listed here
A HVAC JOB,
CALL TO PAYMENT.
Most HVAC work starts with a phone call about a system that stopped working. The office takes the address, asks what the unit is doing and finds an open slot. In July that slot might be tomorrow afternoon, and the customer wants it today.
On site, the tech needs to know what is installed before opening the panel. Is it the same condenser they replaced two years ago? Is it still under warranty? Then comes the diagnosis, a repair price or a replacement quote, and an invoice before the truck leaves.
The hard part is the gap between visits. Next spring someone has to remember that unit, that customer and what was said about it.
WHAT FITS FROM TOOLBAGCRM
Record make, model, serial number, install date and warranty expiry for each unit at a customer site, with service notes the next tech can read.
See the day's visits and crew assignments on one screen and spot emergency or unassigned calls during a heat wave.
Build good, better and best options on a replacement quote so the homeowner can compare a repair against a new system.
Log return trips tied to earlier work, with the reason and how it was resolved, so warranty callbacks don't get lost.
Maintenance agreements, recurring billing and GPS tracking are not available today. Schedule each tune-up as its own visit. Plug-ins need a standard slot.
THE HEADACHES EVERY
HVAC OWNER KNOWS.
Filter swaps fill up August. Your dispatcher is juggling 30 open slots by hand.
Your tech shows up not knowing what unit the customer has or when the warranty expires.
The office needs the previous job details before booking the next visit.
ONE FLAT PRICE.
YOUR WHOLE CREW.
Free: core CRM; no card required. Founders: first month free, then $150/mo base with unlimited standard plug-in slots. On Free, each standard plug-in slot costs $14.99/mo. Card processing applies; Free adds a 2% platform fee. Premium add-ons are separate.
Scheduling, estimates, invoicing and online booking.
Regular USD monthly prices, excluding temporary promotions and taxes, checked October 10, 2026. Annual billing differs. Optional add-ons and processing are extra; confirm your package with Housecall Pro.
SWITCHING FROM HOUSECALL PRO?
Can I track customer equipment?
The Customer Equipment plug-in records make, model, serial number, warranty expiry, and service notes. It requires activation and an available standard plug-in slot.
Are maintenance agreements and recurring visits available?
Not for new accounts. You can schedule individual visits in the core CRM; automated recurring services and maintenance contracts are not currently offered.
Is ToolbagCRM cheaper than Housecall Pro?
It depends on the package, team size, plug-ins, and payment volume. Compare the published prices or vendor quote against Free or the $150/month Founders base plan, plus any Free-plan plug-in slots, add-ons, and processing fees.
Does ToolbagCRM do everything Housecall Pro does?
No. Compare specific workflows before switching. ToolbagCRM provides core customers, jobs, scheduling, quotes, invoices, and payments, with optional active plug-ins. QuickBooks sync, recurring service plans, GPS, and two-way SMS conversations are not current capabilities.
SWITCH
THE EASY WAY.
Start with Free or choose Founders: first month free, then $150/mo base with unlimited standard plug-in slots. Optional add-ons and processing are separate. Unlimited users on both plans.