THE HEADACHES EVERY
PLUMBING OWNER KNOWS.
Your phone keeps ringing during a cold snap. The team needs a shared view of scheduled jobs.
Customer calls about a leaking water heater you replaced two years ago. Nobody can find the install record.
A finished job still needs an invoice, a payment link, and a record of what was paid.
FEATURES YOUR DISPATCH
TEAM WILL ACTUALLY USE.
Schedule individual visits and assign your team in the core calendar. Add the optional Dispatch Board plug-in for another view of the day.
Record make, model, serial number, warranty expiry, and service notes for the equipment you service.
Create and send estimates with Quotes, included in core on Free and Founders. Tiered Packages is an optional plug-in that adds customer choices and uses a standard slot. Automatic deposits and quote-to-job scheduling are not included in the current product.
Upload supported photos and files, then associate them with a customer or job. Keep the record available to authorized team members.
Create invoices for completed work and send online card payment links through Stripe. Account setup and processing fees apply.
Logo, colors, and custom-domain setup are included on Free and Founders. Removing Powered by ToolbagCRM attribution costs $25/month separately.
SIDE BY SIDE.
BUILT FOR YOUR TRADE.
Generic comparisons miss what matters. Below: the features that make or break a plumbing CRM specifically, with the gates and add-ons spelled out.
| Feature | TOOLBAGCRM | JOBBER | HOUSECALL PRO | SERVICETITAN |
|---|---|---|---|---|
Unlimited users Free and Founders include all team members. | Included | Not available | Not available | Not available |
Scheduling and assignments Core scheduling is included in ToolbagCRM. | Included | Included | Included | Included |
Quotes and estimates Quotes is included in core on Free and Founders. | Included | Included | Included | Limited / add-on |
Invoicing Payment setup and processing charges are separate. | Included | Included | Included | Included |
Employee GPS tracking GPS tracking is coming soon; it is not available yet. | Coming soon | Limited / add-on | Limited / add-on | Limited / add-on |
Published dollar prices Confirm current package terms with each vendor. | Included | Included | Included | Not available |
* Available through a plug-in. Plan slot terms apply. Coming soon: planned, not yet available.
GOOD TOOLS.
CHECK YOUR REQUIREMENTS.
Free and Founders include the whole team without per-seat fees. Compare the total cost for your crew, including the plug-ins and payment processing you need.
Founders includes unlimited standard plug-in slots. On Free, each standard plug-in slot costs $14.99/month. Only currently available plug-ins can be activated.
Check the specific workflows before switching. Recurring service automation, GPS, time tracking, QuickBooks sync, and a full customer portal are not currently offered to new accounts.
STRAIGHT ANSWERS.
How much does ToolbagCRM cost?
Free has no monthly subscription fee and needs no card. Founders is free for the first month, then $150/month base with unlimited standard plug-in slots. On Free, each standard plug-in slot costs $14.99/month. Unlimited users are included. Premium add-ons and card processing are separate.
Does ToolbagCRM charge per user?
No. Free and Founders include unlimited users. Plug-in slots, optional add-ons, and payment fees are separate from the number of people on your team.
Can I keep water-heater and fixture records?
Yes, through the Customer Equipment plug-in, which requires activation and a standard plug-in slot. Core customer and job records keep contact details and work history.
Does a quote automatically charge a deposit and schedule the work?
We do not currently advertise that automatic workflow. Quotes is part of core; when a quote is accepted, a draft invoice is created automatically, and your team creates the job and schedules it manually. Review and manage the accepted work and scheduling in the app; do not assume an approval automatically charges a card or books a visit.
How do I get started?
Open https://app.toolbagcrm.com to get started, or explore sample data at https://demo.toolbagcrm.com. Free needs no card; Founders requires a card.
DONE PAYING EXTRA
FOR EVERY TECH
YOU HIRE?
Get started with Founders — first month free, then $150/mo base. Premium add-ons and processing are separate.