# Finding and keeping good techs when nobody wants to swing a hammer > The labor pool stopped refilling. The shops still growing are the ones that figured out where to find techs, and what makes the seat worth keeping. Source: https://toolbagcrm.com/blog/finding-and-keeping-good-techs-tight-labor-market/ Author: The Toolbag Crew Updated: 2026-10-10 Fish where the techs actually are. Then run a shop they want to come back to. ## Why the labor pool is so thin Twenty years ago every high school still had a shop class. Half the kids in your senior year had a part-time job pulling cable for an uncle, or roofing on a weekend. That funnel is gone. Four-year college got sold as the only respectable option, a whole generation got pushed toward desks and student loans, and the trades spent the last decade waiting on a bench of new techs that never showed up. Numbers don’t lie. The average trade worker is older than he’s ever been. For every five who retire next year, about one new apprentice walks in the door. Demand for the work didn’t drop. So the wage floor went up, and shops that can’t keep pace, lose. That’s the backdrop. The question is what to do about it. ## Where the good ones actually are Post on Indeed, run a Facebook ad, sit back, wait. Three weeks later you’ve got a stack of résumés where half the applicants ghost the interview, and the rest want forty an hour to hold a flashlight. You’re fishing in the wrong pond. Better ponds: - The local trade school. Walk in. Ask the instructor who his top students are this year. Buy him lunch. Most shops never call him. Yours can. - The supply house. The counter staff knows every tech in town, who's solid, who's grumbling, who's about to switch shops. They'll tell you over a cup of coffee. - Your own crew. A real, paid bonus for a referral who lasts ninety days. Two grand isn't enough. Make it five. A bad hire costs you more than that in the first month. - Adjacent trades. A solid HVAC tech with two years under his belt can pick up your plumbing side inside a quarter. Skills are teachable. Work ethic isn't. Forget Craigslist and ZipRecruiter. Don’t waste an afternoon on a LinkedIn post either. The tech you want is not reading LinkedIn on a Tuesday afternoon. He’s in someone else’s truck, half-pissed off about his boss. ## What the interview should look like Most interviews don’t work. You ask “tell me about yourself,” they give you the rehearsed paragraph, you talk about the truck for ten minutes, and you hire them because you liked them. A month later your callback rate is vertical and you don’t know why. Take the interview to the truck instead. Hand them a hand-tool you keep in the back. Ask them to walk you through using it. Watch how they hold it. Five seconds tells you more than a résumé does. Then ask: - "Walk me through the last job you wish you'd done better." Anyone who claims they've never had one is lying to your face. - "What was the conversation when you left your last shop?" You're not looking for dirt. You're looking for whether he owns his part of it. - "Customer is yelling at you in his driveway. What do you do?" The answer separates the techs who'll cost you reviews from the ones who'll save the job. Pay attention to whether they ask questions back. The ones who don’t, never do. The ones who do are the ones you want. ## Keeping them once you've got them Hiring’s the easy half. The hard half is the next two years. Here’s what costs you a good tech faster than pay: a chaotic schedule. A truck that’s a rolling repair job. Office staff who lose paperwork twice a month. A boss who never says thanks except when he wants something. Money isn’t usually the first thing that pushes a guy out the door. It’s the slow grind of small disrespects. What actually keeps them is the boring stuff: - His hours, respected. You called him off a Saturday once. Then twice. He stopped trusting the schedule. Now he's listening when the other shop calls. - A clean truck, kept stocked. The new hire doesn't get the best rig. Your best tech does. - Bonus money tied to numbers he can see and move. Callback-free months. The upsell percentage. Reviews that mention him by name. And the obvious one, a real raise the month he earns it. - Saying his name in front of the rest of the crew. Sounds soft. Costs nothing. Worth a buck an hour in retention. - A path. Even a small one. "Two more years and you're running the install crew." Most techs leave because they can't see one. The annual five-percent raise that’s slower than inflation is an insult, not a raise. If a competitor is paying two bucks an hour more than you, match it before he asks, not after he gives notice. ## The shop is doing more of the work than you think Here’s the part most owners miss. A great tech in a chaotic shop quits inside a year. A decent tech in a clean shop turns into a great one over three. **The shop is doing most of the heavy lifting on retention. Not the tech.** What a clean shop looks like from the tech’s seat: he gets the schedule the night before. The address is right. Notes match what’s actually at the house. Parts are on the truck. The customer was told what time he was coming. The job closes, the invoice goes out the same night, and the customer pays before he forgets the visit. None of that happens by accident. It happens because the back office runs on something more than sticky notes and a wall calendar. Whether that’s an office manager, a dispatcher, or you doing it after dinner, somebody keeps the place honest. > A great tech in a chaotic shop quits inside a year. A decent tech in a clean shop turns into a great one over three. ## Where ToolbagCRM fits Give a new tech access to their scheduled work and the customer details they need in ToolbagCRM. Both published plans include unlimited users. The web app works on a phone; native app availability, GPS clock-ins, and time tracking are not promises of the launch product. Free and Founders include unlimited users. [See plan terms, plug-in slots, and payment fees.](https://toolbagcrm.com/pricing/) ### Hiring and holding good techs in a thin labor market - **Fish where the techs are**: Trade-school instructors, supply-house counter staff, a real referral bonus to your own crew. Skip Craigslist and the LinkedIn post. - **Test, don't just ask**: Hand them a tool and watch how they hold it. Five seconds tells you what a résumé can't. - **Ask the three real questions**: The job they wish they'd done better. How they left the last shop. The customer yelling in the driveway. - **Match before he asks**: If the shop down the road is paying two bucks more, raise him before he gives notice. After is too late. - **Run a shop they want to come back to**: Schedule the night before. Notes on the truck. Invoice the same night. The boring stuff is what holds people. > Hiring rules and worker classification (W-2, 1099, salaried, hourly) vary by state. If this is your first salaried hire, run the offer letter past a payroll service or accountant once. After that, reuse it for years. - [HVAC CRM](https://toolbagcrm.com/crm-for-hvac/) - [Plumbing CRM](https://toolbagcrm.com/crm-for-plumbers/) - [Electrician CRM](https://toolbagcrm.com/crm-for-electricians/) - [Landscaping CRM](https://toolbagcrm.com/crm-for-landscapers/) - [Roofing CRM](https://toolbagcrm.com/crm-for-roofers/) - [Cleaning CRM](https://toolbagcrm.com/crm-for-cleaners/) - [Pest control CRM](https://toolbagcrm.com/crm-for-pest-control/) - [Handyman CRM](https://toolbagcrm.com/crm-for-handymen/) - [Rewarding good techs, dealing with bad ones](https://toolbagcrm.com/blog/rewarding-good-techs-and-dealing-with-bad-ones/) - [Hiring your first office manager](https://toolbagcrm.com/blog/getting-off-the-tools-hiring-first-office-manager/) - [Founders pricing — get started](https://app.toolbagcrm.com/) ## Related resources - [Rewarding good techs, dealing with bad ones](https://toolbagcrm.com/blog/rewarding-good-techs-and-dealing-with-bad-ones/) - [Hiring your first office manager](https://toolbagcrm.com/blog/getting-off-the-tools-hiring-first-office-manager/) - [Best CRM for small contractors](https://toolbagcrm.com/blog/best-crm-small-contractors-unlimited-users/) - [CRM for HVAC](https://toolbagcrm.com/crm-for-hvac/)